Job Details

Primary Purpose:

To provide administrative support to the Athletic Department and manage daily attendance records for Pilot Point High School. This position plays a vital role in ensuring efficient communication, accurate documentation, and smooth daily operations for athletics and student attendance.

Qualifications:

* High school diploma or GED required

* Experience in secretarial or clerical work (school or athletic office preferred)

* Proficient in Microsoft Office and Google Workspace

* Strong organizational, communication, and multitasking skills

* Knowledge of or willingness to learn attendance systems (e.g., Skyward)

* Ability to work independently and handle confidential information responsibly

Responsibilities:

Athletics Secretary Duties:

* Support the Athletic Director with scheduling, communication, and calendar management

* Coordinate travel arrangements, game schedules, and officials for athletic events

* Maintain athletic eligibility records and assist with UIL compliance documentation

* Assist coaches with forms, rosters, and student-athlete paperwork

* Communicate with parents, students, and staff regarding athletic-related matters

* Process purchase orders and maintain athletic department budget records

* Assist in planning athletic banquets, award nights, and special events

* Serve as a liaison between the athletic department and campus/district staff

Attendance Clerk Duties:

* Monitor daily student attendance and input data into the district's student information system

* Communicate with parents and guardians regarding student absences

* Generate and distribute attendance reports as required by administrators and PEIMS

* Prepare documentation for truancy prevention and parent meetings

* Ensure timely and accurate submission of attendance records

* Support front office operations and assist with phone calls and visitors as needed